Administration
For portal owners.
For portal owners:
A portal owner has access to features that make administering many sites at once straightforward, instead of visiting each site in turn.
Permissions
A portal owner gets a dedicated permissions menu item, which presents permissions across the three contexts a portal has:
- Sites
- Multi-sites
- Portal
Sites and Multi-sites give you one interface for adjusting permissions across different sites without opening each of them. Sites shows one site at a time, whichever you pick from its site dropdown. Multi-sites keeps a list: add multi-sites to it or remove them to choose what you are managing.
Portal gives you a whole-portal context for permissions. Granting a permission here grants it to the selected user in that context, with a few special cases below where a permission also enables a feature.
For example, a user with Portal:User:Add can add users to any site they can see, anywhere in the portal, whatever their permissions in that site are.
That is what makes a portal worth administering as one thing. If your engineers need the same base access everywhere, grant it once at portal level; adding an engineer to a site is then just adding them, plus whatever that one site needs on top.
As in any other permissions view, permissions can be copied between users by selecting a user's initials at the top of their permissions column.
Note that a user with any permission at all granted at portal level can see every portal permission.
Special cases
These portal permissions do something beyond granting their own permission.
Permission Notes All sites:All sites:View all Enables the Sites tab, where the user can see every site in the portal All sites:Financial:Auto renew Enables the auto renew workflow in a site. Can only be set by a system administrator All sites:Financial:Billing purchase The user can renew a site's subscription from its Subscription tab All sites:Owner Grants the portal admin role — every view and set permission in the Portal context — and enables the other portal-level features. Can only be set by a system administrator All multi-sites:All multi-sites:View all Enables the Multi-sites tab, where the user can see every multi-site in the portal All multi-sites:Owner Lets multi-sites be viewed and edited All users:All users:View all Enables the Users tab, where the user can see every user in the portal All users:All users:Add The user can add users in the Users context without adding them to a site All users:All users:Reset two-factor The user can reset other users' two-factor authentication secrets All users:All users:Suspend The user can suspend and unsuspend users Suspension is portal-wide rather than per site, so a suspended user cannot sign in at all — see Managing users.